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MINUTES – MENDHAM TOWNSHIP COMMITTEE Deputy Mayor Pierson called the meeting to order at ROLL CALL
Present:
Mayor Krieg (arrived at Mr. Phelan,
Mr. Schrier, Ms. Florek
Absent:
Also Present:
Penny Newell, Township Clerk SALUTE TO THE FLAGDeputy Mayor Pierson read the following statement: STATEMENT OF ADEQUATE NOTICE:
“Adequate notice of this meeting of the Township Committee of the APPROVAL OF MINUTES - noneOLD BUSINESS – no old business HEARING PERSONS PRESENT Upon motion duly made and seconded the meeting was opened to the public. No one present asked to be heard. Upon motion duly made and seconded the meeting was closed to the public. (Mayor Krieg arrived at this point in the meeting) NEW BUSINESS 1. Resolution R2005-158 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AWARDING CONTRACT FOR THE INDIA BROOK PARK BALL FIELD COMPLEX WHEREAS, proposals were submitted to the Township for work in connection with the India Brook Park Ball Field Complex Project; and WHEREAS, on the basis of the proposals submitted, the Township Administrator has recommended that a contract be awarded to Suburban Consulting Engineers, Inc. and WHEREAS, the availability of funds for the payment of charges pursuant to the contract hereby awarded has been certified by the Chief Financial Officer of the Township; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the 1. A contract for work in connection with the India Brook Park Ball Field Complex Project in the amount of $63,850.00 is hereby awarded to Suburban Consulting Engineers, Inc. 2. The Mayor is hereby authorized and directed to execute a Contract between the Township and Suburban Consulting Engineers, Inc. and the Township Clerk is hereby authorized and directed to attest such contract and to affix the corporate seal thereto, and when so executed and attested the contract shall be a valid and legally binding contract of the Township in accordance with the terms thereof and the proper officials of the Township are hereby authorized and directed to make and perform any and all acts necessary to carry out such contract. 3. A certified copy of this Resolution shall be forwarded by the Township Clerk to Suburban Consulting Engineers,
Inc., Mr. Schrier made a motion to adopt R2005-158; Ms. Florek seconded the motion. ROLL CALL – All present voted YES. R2005-152 -A RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE WHEREAS, the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, realized the importance of preserving agricultural lands within the County of Morris and in particular, the Township of Mendham; and WHEREAS, the Township Committee of the Township of Mendham has reviewed “The Application to Sell Development Easement” of James and Kathryn Porter, owners of development rights on 21.5 acres of farmland located in the Township of Mendham, also known as Block 103, Lots 7 & 8; and
WHEREAS, the Township Committee of the NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham that the acquisition by purchase of the development rights on the above referenced property by the Morris County Agriculture Development Board pursuant to the Agriculture Retention and Development Act, N.J.S.A. 4:1C-11 et seq., P.L. 1983, c.32 and N.J.A.C. 2:76-6 is hereby endorsed and supported. BE IT FURTHER RESOLVED that two certified copies of this resolution shall be sent to the Morris County Agriculture Development Board. R2005-152 -B RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE WHEREAS, the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, realized the importance of preserving agricultural lands within the County of Morris and in particular, the Township of Mendham; and WHEREAS, the Township Committee of the Township of Mendham has reviewed “The Application to Sell Development Easement” of Alan and Clarissa Willemsen, owners of development rights on 31 acres of farmland located in the Township of Mendham, also known as Block 103, Lot 9; and WHEREAS, the Township Committee of the Township of Mendham is also aware that this farm is located within a designated Agricultural Development Area. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham that the acquisition by purchase of the development rights on the above referenced property by the Morris County Agriculture Development Board pursuant to the Agriculture Retention and Development Act, N.J.S.A. 4:1C-11 et seq., P.L. 1983, c.32 and N.J.A.C. 2:76-6 is hereby endorsed and supported. BE IT FURTHER RESOLVED that two certified copies of this resolution shall be sent to the Morris County Agriculture Development Board. Mr. Schrier made a motion to adopt R2005-152A and R2005-152B; Mr. Pierson seconded the motion. ROLL CALL – All present voted YES. 3. Resolution R2005-159 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AUTHORIZING TRANSFER OF ITEMS OF APPROPRIATION IN ACCORDANCE WITH THE PROVISIONS OF NJSA 40A:4-58 WHEREAS, there appears to be insufficient funds in the following 2005 appropriations to meet the demands thereon for the balance of the year: TO: Administration OE Engineering OE Police OE Fire Hydrants OE Snow Removal OE
WHEREAS, there appears to be a surplus in the following 2005 appropriations over and above the demand deemed to be necessary for the balance of the year: FROM: Social Security OE Administration SW Clerk SW Finance SW Health Insurance OE Historic Preservation OE
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, that in accordance with the provisions of NJSA 40A:4-58, part of the surplus in the appropriations heretofore mentioned be and the same are hereby transferred to the appropriations mentioned as being insufficient to meet the prior demands. BE IT FURTHER RESOLVED that the Treasurer is hereby authorized to make the following transfers: TO: Administration OE $2,000. Engineering OE 2,000. Police OE 1,000. Fire Hydrants OE 500. Snow Removal OE 7,000. .
Total
$ 12,500. FROM: Social Security OE 3,500. Administration SW 2,300. Clerk SW 1,500 Finance SW 2,700 Health Insurance OE 1,000 Historic Preservation OE 1,500
Total
$12,500. A certified copy of this resolution shall be forwarded by the Township Clerk to the Treasurer. Mr. Phelan made a motion to adopt R2005-159; Ms. Florek seconded the motion. ROLL CALL – All present voted YES. 4. Resolution R2005-160 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AMENDING HOURS AND SCOPE OF DUTIES FOR TOWNSHIP EMPLOYEE WHEREAS, Maryann Colburn currently serves as a part-time employee of the Township; and WHEREAS, Maryann Colburn serves as the Secretary to the Mendham Township Superintendent of the Department of Public Works for twenty hours per week and effective December 19, 2005, will serve an additional fifteen hours per week in the office of the Township Tax Assessor at an hourly salary of $19.00. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, that Maryann Colburn be appointed to the additional position of Secretary to the Tax Assessor effective December 19, 2005 at an hourly salary of $19.00. Ms. Florek made a motion to adopt R2005-160; Mr. Pierson seconded the motion. ROLL CALL – All present voted YES. 5. Resolution R2005-161 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AUTHORIZING EXECUTION OF A CONTRACT BETWEEN THE TOWNSHIP AND ST. HUBERT’S GIRALDA WHEREAS, R.S. 40:48-5.1 provides that any municipality in which there is not established under municipal authority a public pound for the keeping of stray dogs, cats or other domestic pets may contract with a humane society or other similar organization for the collection, keeping for redemption and disposal of all such stray animals found within the municipality; and WHEREAS, St. Hubert’s Giralda, a corporation of the State of New Jersey not for pecuniary profit, having its principal place of business in the Township of Chatham, County of Morris, State of New Jersey, being a humane society maintaining a pound in the County of Morris, has offered to furnish services to the Township of Mendham, in accordance with terms and conditions set forth in a proposed agreement attached hereto and made a part hereof; and WHEREAS, it is deemed to be in the best interest of the Township of Mendham to enter into such contract with St. Hubert’s Giralda for the calendar year 2006; and WHEREAS, funds will be available for this purpose. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, as follows: 1. The Township of Mendham shall enter into a contract in the amount of $11,264.00 for the period January 1, 2006 – December 31, 2006 with St. Hubert’s Giralda for the year 2006 in the form attached to this resolution. 2. The Mayor is hereby authorized and directed to execute on behalf of the Township the contract awarded by paragraph 1 of this Resolution and the Township Clerk is hereby authorized to attest such contract and to affix the Corporate Seal thereto, and when so executed and attested, the contract shall be a valid and legally binding obligation of the Township of Mendham and the proper officials of the Township shall perform all acts necessary for the execution of such contract. 2. Certified copies of this Resolution shall be forwarded by the Township Clerk to St. Hubert’s Giralda, the Township Board of Health and the Chief Financial Officer of the Township. Ms. Florek made a motion to adopt R2005-161; Mr. Schrier seconded the motion. ROLL CALL – All present voted YES. 6. Resolution R2005-162 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF
MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AUTHORIZING DISCUSSION WITHOUT THE
PRESENCE OF THE PUBLIC WHEREAS, it is deemed appropriate that the Township Committee discuss the matters hereafter mentioned without the presence of the public in accordance with the provisions of R.S. 10:412b, being section 7b of the Open Public Meetings Act. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, as follows: Matters relating to: [x] personnel [x] contract negotiations [x] acquisition of property [x] litigation [x] attorney/client privilege
shall be discussed by the Township Committee without the presence of the public. It is anticipated that these matters can be disclosed to the public when further action is taken in connection with the discussion. Mr. Phelan made a motion to adopt R2005-162; Mr. Schrier seconded the motion . ROLL CALL – All present voted YES. 7. Resolution R2005-163 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE TOWNSHIP OF MENDHAM AND EDMUNDS & ASSOCIATES, INC. FOR APPLICATION SOFTWARE SUPPORT AND HARDWARD AND SYSTEM SOFTWARE SUPPORT WHEREAS, Edmunds & Associates, Inc., provides Computer Systems for Local Governments; and WHEREAS, it is deemed to be in the best interests of the Township of Mendham to enter into agreements with Edmunds & Associates, Inc. for providing Computer System Support to the Township for the Year 2006; and WHEREAS, funds will be available for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Mendham, in the County of Morris, New Jersey, as follows: 1. The Township of Mendham shall enter into an agreement with Edmunds & Associates, Inc. for the Year 2006 for Application Software Support and MCS/SBAC/UA System upgrades. 2. The Township of Mendham shall enter into an agreement with Edmunds & Associates, Inc. for Hardware & System Software Support. 3. The Mayor is hereby authorized and directed to execute on behalf of the Township the Agreements authorized by paragraphs 1 and 2 of this Resolution and the Township Clerk is hereby authorized to attest such Agreements and when so executed and attested, the Agreements shall be valid and legally binding obligations of the Township of Mendham, and the proper officials of the Township shall perform all acts necessary for the execution of such Agreements. 4. Certified copies of this Resolution shall be forwarded by the Township Clerk to Edmunds & Associates, Inc., 333 Tilton Road, Northfield, New Jersey 08225. Mr. Schrier made a motion to adopt R2005-163; Mr. Phelan seconded the motion. ROLL CALL – All present voted YES. 8. Marian Koste, Steve Mountain and Mayor Krieg were appointed representatives to Community Development for 2006. ADMINISTRATOR REPORT 1. Mr. Mountain reported that the Seeing Eye has completed their use of the kennels at India Brook Park. OPEN ITEMS LIST The Open Items Lists was reviewed and updated. Mr. Phelan said that at some appropriate time the public should be informed of the status of the new firehouse in Brookside and that any interested parties be given the opportunity to share their thoughts with the Committee. Mayor Krieg said that would be done prior to any contracts being awarded. Mr. Schrier suggested the meeting prior to the introduction of the funding ordinance; then Mr. Pierson pointed out the normal process of introducing an ordinance and scheduling the second reading and public hearing which is the appropriate time for public comment. Mr. Phelan said tthere have been rumblings and it would be appropriate to let those rumblers agree or disagree with the subcommittee. Mayor Krieg said he met with the subcommittee and explained that they were significantly above the target figures and some cuts were recommended and he is still waiting for comments back from the subcommittee. Mr. Phelan thinks any discussions should be in a public format. CORRESPONDENCE
LEGISLATIVE REPORT Mr. Pierson reported that the NJLM is focusing on the transportation trust fund and local governments are being asked to urge their Assemblymen to approve a bill to address the funding. APPROVAL OF BILL LIST The Township Committee approved the charges listed by department which list is attached hereto and made a part hereof. HEARING PERSONS PRESENT Upon motion duly made and seconded the meeting was opened to the public. No one present asked to be heard. Upon motion duly made and seconded the meeting was closed to the public. Mayor Krieg recognized a member of Bernardsville Boy Scout Troop 150 who was attending the meeting as a requirement for his communication merit badge. Upon motion duly made and seconded the Committee went into closed session at 5:45 p.m. the status of the cell tower was discussed. There was some discussion about the emergency services building and also the police headquarters location. One personnel matter was discussed. Upon motion duly made and seconded the Committee returned to open session at 6:30 p.m. There being no further business to come before the Committee, upon motion duly made and seconded the meeting adjourned at 6:30 p.m. Respectfully submitted, _________________________ |
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