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MINUTES – MENDHAM TOWNSHIP COMMITTEE
Morris
County
,
New Jersey
November 25, 2003
Mayor Pierson called the meeting to order at
7:30 p.m.
in Township Hall,
Brookside
,
New Jersey
ROLL CALL
Present:
Mayor Pierson, Mr. Phelan, Mr. Schrier
(arrived
at
8:43 p.m.
), Mr. D’Emidio, Mr. Krieg
Absent:
Also Present:
Roger S. Clapp, Esq., Township Attorney
Steven
Mountain
, Township Administrator
Penny Newell, Township Clerk
SALUTE TO THE FLAG
Mayor Pierson read the following statements:
STATEMENT OF ADEQUATE NOTICE: “Adequate notice of
this meeting of the Township Committee of the Township of Mendham was given as
required by the Open Public Meetings Act as follows: Notice was given to the Observer
Tribune and the Daily Record on January 16, 2003; Notice was posted
on the bulletin board in Township Offices and Notice was filed with the Clerk on
January 16, 2003.”
STATEMENT OF EMERGENCY EVACUATION PROCEDURE: “In
case of an emergency requiring the evacuation of this room there are two
emergency exit doors along the side that you entered. In the foyer you may then
either exit down the open stairwell to the exterior or enter the enclosed
stairwell and exit at the bottom. Then please move away from the building until
instructed that it is safe to re-enter.”
Mayor Pierson asked Mr. Mountain for the status of the
alterations that necessitate the reading of the Statement of Emergency
Evacuation Procedure. Mr. Mountain explained that the door closures have been
ordered and will be installed when received.
APPROVAL OF MINUTES –
November 10, 2003
– to be held for next meeting
OLD BUSINESS
1. Ordinance 25-2003 – Second
Reading
and Public Hearing
an ordinance of the township of mendham providing for the
purchase of a 4wd vehicle for the mendham township police department by the
township and appropriating $26,000 from capital surplus
Upon motion duly made and seconded the meeting was opened
to the public. No one present asked to be heard. Upon motion duly made and
seconded the meeting was closed to the public.
Mr. Phelan made a motion to adopt Ordinance 25-2003; Mr.
Krieg seconded the motion.
ROLL CALL – Mr. Krieg, Mr. Phelan, Mr. D’Emidio and
Mayor Pierson voted YES.
HEARING PERSONS PRESENT
Upon motion duly made and seconded the meeting was opened
to the public. No one present asked to be heard. Upon motion duly made and
seconded the meeting was closed to the public.
NEW BUSINESS
1. Discussion of Emergency Communications Study Proposal
– Mr. Mountain explained that a proposal is not necessary, as the contractor
has agreed to do the additional request under the existing contract. The
contractor has indicated that the study will be ready for presentation to the
Township Committee after December 8th. The Committee set December 15th
at
5:00 p.m.
for a special meeting to hear the presentation.
2. Resolution R2003-111
RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE
TOWNSHIP
OF
MENDHAM
, IN
THE
COUNTY
OF
MORRIS
,
NEW
JERSEY
,
AUTHORIZING DISCUSSION WITHOUT THE PRESENCE OF THE PUBLIC
WHEREAS, it is
deemed appropriate that the Township Committee discuss the matters hereafter
mentioned without the presence of the public in accordance with the provisions
of R.S. 10:412b, being section 7b of the Open Public Meetings Act.
NOW, THEREFORE,
BE IT RESOLVED by the Township Committee of the
Township
of
Mendham
, in the
County
of
Morris
,
New Jersey
, as follows:
Matters relating to:
[X] personnel
[X] contract negotiations
[x] acquisition
of property [X]
litigation
[x]
attorney/client privilege
shall be discussed by the Township Committee without the
presence of the public. It is anticipated that these matters can be disclosed to
the public when further action is taken in connection with the discussion.
Mr. Phelan made a motion to adopt R2003-111; Mr. D’Emidio
seconded the motion.
ROLL CALL – All present voted YES.
3. Resolution R2003-112 – to be held for clarification of
costs.
4. Resolution R2003-113
RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF
MENDHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, AUTHORIZING TRANSFER OF ITEMS OF
APPROPRIATION IN ACCORDANCE WITH THE PROVISIONS OF NJSA 40A:4-58
WHEREAS, there appears to be insufficient funds in the following 2003
appropriations to meet the demands thereon for the balance of the year:
TO: Finance
SW
Data Processing
OE
Assessor
SW
Legal
SW
Legal
OE
Planning Board
OE
Board of Adjustment
SW
Insurance
OE
Health Insurance
OE
Police
SW
Public Works
SW
Board of Health
SW
Electricity
OE
Phone
OE
Gasoline
OE
Solid Waste
OE
Court
SW
Dispatch
OE
Buildings and Grounds
OE
Buildings and Grounds
OE
WHEREAS, there appears to be a surplus in the following 2003
appropriations over and above the demand deemed to be necessary for the balance
of the year:
FROM:
Legal – Labor
OE
Engineering
OE
PERS
OE
PFRS
OE
Other Code Enforcement1
SW
Police
OE
Fire Cistern
OE
Streets and Roads
OE
Streets and Roads
OE
Storm Water Management
OE
Board of Health
OE
LOSAP
OE
Hydrants
OE
Finance
OE
Tax Collection
OE
Historic Preservation
OE
Planning Board
SW
Aid to Fire
OE
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township
of Mendham, in the County of Morris, New Jersey, that in accordance with the
provisions of NJSA 40A:4-58, part of the surplus in the appropriations
heretofore mentioned be and the same are hereby transferred to the
appropriations mentioned as being insufficient to meet the prior demands.
BE IT FURTHER RESOLVED that the Treasurer is hereby authorized to make
the following transfers:
TO: Finance
SW $
1,000
Data Processing
OE 5,000
Assessor
SW 2,500
Legal
SW 1,000
Legal
OE 40,000
Planning Board
OE 5,000
Board of Adjustment
SW 500
Insurance
OE 7,000
Health Insurance
OE 5,000
Police
SW 0
Public Works
SW 5,000
Board of Health
SW 500
Electricity
OE 2,000
Phone
OE 6,000
Gasoline
OE 14,000
Solid Waste
OE 4,500
Court
SW 4,500
Dispatch
OE 3,600
Buildings and Grounds
OE 2,000
Buildings and Grounds
OE 1,000
Total
$110,100
Engineering
OE 5,000
PERS
OE 12,000
PFRS
OE 35,000
Other Code Enforcement1
SW 10,000
Police
OE 5,000
Fire Cistern
OE 4,500
Streets and Roads
OE 2,000
Streets and Roads
OE 1,000
Storm Water Management
OE 2,000
Board of Health
OE 2,000
LOSAP
OE 3,000
Hydrants
OE 3,000
Finance
OE 1,500
Tax Collection
OE 1,000
Historic Preservation
OE 4,100
Planning Board
SW 2,000
Aid to Fire
OE 14,000
Total
$110,100
A certified copy of this resolution shall be forwarded by the Township
Clerk to the Treasurer.
Mr. Mountain reviewed the transfers contained in R2003-113.
Mr. Phelan expressed disappointment in the magnitude of transfers. He asked
about the $14,000 additional needed for gasoline. Mr. Mountain explained that
the cost has risen significantly. Mr. Phelan asked for an explanation of what
percentage the $14,000 transfer is of the total amount originally budgeted for
gasoline. Mayor Pierson asked if the Fire Department was aware of the transfer
out of their budget of $14,000. Mr. Mountain said it had been discussed and
agreed upon by the Fire Department.
Mr. D’Emidio made a motion to adopt R2003-113; Mr. Krieg
seconded the motion.
ROLL CALL – All present voted YES.
5. Resolution R2003-114
RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE
TOWNSHIP
OF
MENDHAM
, IN THE
COUNTY
OF
MORRIS
, NEW
JERSEY
, AUTHORIZING REFUND OF TAX
SALE
CERTIFICATE #030001T
WHEREAS, Tax Sale Certificate #030001T assessed to Lot 1 in Block 101 is
held by Michael Mastellone; and
WHEREAS, the above-mentioned Tax Sale Certificate has been redeemed in
the amount of $692.01 which amount includes principal and interest.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township
of Mendham, in the County of Morris, New Jersey, that the Treasurer be, and is,
hereby directed to refund the amount of $692.01 to Michael Mastellone, P.O. Box
109, Cedar Knolls, NJ 07927
Mr. Phelan made a motion to adopt R2003-114; Mr. Krieg
seconded the motion.
ROLL CALL – All present voted YES.
6. Anthony Levato, Andrew Marcelliano, Peter Marcelliano
and Sarah McKinnell were recognized as new members of Brookside Engine Company.
ADMINISTRATOR REPORT
1. Mr. Mountain reported on the status of the expansion
project at the DPW Garage. The second week in January is the estimated
completion date.
2. Mr. Mountain said the contractor for the Carriage Hill
Cistern Project will provide the drawings within the next 1-2 weeks, the tank
will be delivered in 4-6 weeks and installation should be completed by the end
of January, weather permitting.
3. Mr. Mountain said both Township and Borough
Administrators, who will be meeting with the consultant this week, are reviewing
the first draft of the feasibility stage of the police consolidation study.
Following that meeting the final draft will go to the subcommittee for review.
4. The Reorganization meeting will be held on
January 5, 2004
at
7:00 p.m.
OPEN ITEMS LIST
The Open Items List was reviewed and updated.
CORRESPONDENCE
1
Chester Borough Mayor to Washington Township/Joint Communications
2
Morris
County
Administrator/Rapid Emergency Notification System
3
Harding
Township
Master Plan Amendments
4
Katherine Karr/Retirement Complex
5
Julie Garber/Retirement Complex
6
NJDEP/Environmental Services Grant Program
7
Morris County Administrator/Supplemental Funding for Alliances
8
West Morris Regional High School District/Annual Audit
9
Township Historian/Budget Request
10
Great Swamp Watershed Management Committee/2004 Funding
Mayor Pierson noted the County Rapid Emergency Notification
System meeting notice; He also acknowledged letters about the Delbarton
retirement complex issue received from non-residents of
Mendham
Township
. Mr. D’Emidio commented that it would be best not to become involved in that
issue.
LEGISLATIVE REPORT
APPROVAL OF BILL LIST
The Township Committee approved the charges listed by
department which list is attached hereto and made a part hereof.
HEARING PERSONS PRESENT
Upon motion duly made and seconded the meeting was opened
to the public. No one present asked to be heard. Upon motion duly made and
seconded the meeting was closed to the public.
Upon motion duly made and seconded the Committee went into
closed session at 8:40 p.m. (Mr. Schrier arrived at this point in the meeting)
The Committee discussed a question relating to the lot size averaging ordinance
and also the backland lot requirements as related to properties in the 10-acre
zones. Mr. Clapp updated the Committee on the Nesbitt Mill acquisition as well
as the Garabrant property easement acquisition. A legal action brought against
the Township was discussed and Mr. Krieg updated the Committee on joint library
issues. Upon motion duly made and seconded the Committee returned to open
session at
9:30 p.m.
and with no other matters to come before them, upon motion duly made and
seconded, the meeting adjourned at
9:31 p.m.
Respectfully submitted:
Penny Newell, Township Clerk
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